All-in-one Free Digital Waste Tracking

Supporting:

  • England
  • Wales
  • Scotland
  • Northern Ireland

Less paperwork, more time for your business. Create waste transfer notes as a carrier or receiver, with direct DWT Defra submissions for receivers in under a minute. Unlimited users and sites, plus in-app support – All included.

Built by the industry. Shaped by our amazing customers.

Create your free account

Need help getting started? 0330 133 3559
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IntelliWaste digital waste tracking dashboard shown on desktop and mobile

Supporting:

  • England
  • Wales
  • Scotland
  • Northern Ireland

The law has changed.

Digital Waste Tracking is mandatory for permitted waste receiving sites in England and Wales from 1 October 2026. It becomes mandatory in Scotland and Northern Ireland in January 2027. You must record each receipt of waste and send that movement to Defra using approved software. A Digital Waste Tracking record is not a waste transfer note — you still need those — and regulators can spot gaps in real time.

IntelliWaste is part of the approved list of software providers for digital waste tracking. See Link

The Risk

Non-compliance carries real penalties. Regulators can issue fixed fines of £1,000 (rising to £1,500 if paid late), or variable fines with no cap in England (up to £40,000 in Scotland) for serious or repeated breaches — plus enforcement costs and, in the worst cases, criminal prosecution with unlimited fines. IntelliWaste helps you stay compliant so you don’t face penalties.

2026

Phase 1 – October 2026

Digital waste tracking is mandatory for permitted receiving sites in England & Wales.

2026

Phase 1 – Now

Permitted waste receiving sites in Scotland and Northern Ireland can now use digital waste tracking voluntarily.

2027

Phase 1 – January 2027

Digital waste tracking becomes mandatory for permitted receiving sites in Scotland and Northern Ireland.

What our customers say

“Really impressed with Intelli Waste. Their software makes managing digital waste transfer notes, skip tracking and collections so much easier.”
Matt JeavonsMJ Skip HireFacebook review by Matt Jeavons
“Intelliwaste have been nothing short of amazing! With the new laws and regulations coming into place they have made the process so much easier!”
Paige PhilipsRJ Waste ManagementFacebook review by Paige Philips
“Great system and top notch support. Raised a few queries which were responded to and addressed same day.”
James WrightIntelliWaste customerTrustpilot review by James Wright
“The guys here are very helpful, quick to sort any issues, and were great taking my hundred calls while learning the new system. Would 100% recommend using these.”
Zoe ClarkIntelliWaste customerTrustpilot review by Zoe Clark
“Excellent support from Robbie. He helped me set up the digital waste system and talked me through every step of the process. Very knowledgeable, patient, and easy to deal with. Made what seemed complicated much simpler. Thanks again for all your help!”
Anthony ParkinsonIntelliWaste customerTrustpilot review by Anthony Parkinson

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Don’t worry we have you covered
(You don’t need a master’s degree)

Meet IntelliWaste, the free all-in-one web and mobile platform that makes waste tracking easy for carriers and receivers. Create digital waste transfer notes, manage your records and more in one place—with direct government submissions to Defra for receiving sites.

Free Forever Features

Site worker with a tablet at a weighbridge as a waste lorry's records are submitted to the government portal

Complete Digital Waste Tracking

Easily submit your Digital Waste Tracking logs to the Defra government portal from any device and stay compliant.

Driver beside a waste lorry and van holding a phone showing a completed waste transfer note, with a stack of filed notes

Waste Transfer Notes

Track, generate, and store legally compliant non-hazardous Waste Transfer Notes directly in the app. Email your customers directly, download, share or print completed notes.

Person reviewing waste reports with charts and graphs on a laptop

Reports

See weights, materials and customers across DWT movements, waste transfer notes and consignment notes.

Digital address book surrounded by contact profiles with phone, email and location icons

Contacts

Manage all your waste compliance contacts in one centralised digital address book to make submissions easier.

Team gathered around a screen managing user accounts and access permissions

Manage Users

Easily add, remove and manage
users to keep your company’s workflow secure and
organized.

Friendly support agent with a headset and a helpful in-app guide character pointing the way

In-App Guide & Support

Get assistance when you need it most with Live Support, connecting your team directly to our helpdesk. We also have our in-app guide Bob to help you navigate your way through the site.

Worker with a tablet switching between several waste sites marked on a map

Manage Multiple Sites

Manage all your sites in the app and add existing or new users to each of them. Unlimited sites & unlimited users.

Worker beside hazardous waste drums with a digital consignment note that can be shared, printed or emailed

Consignment Notes

Create digital hazardous waste consignment notes in the app and keep records. Download, share, print, and email them from any device.

Essentials and Pro add-ons — optional

Essentials brings unlimited jobs, a shared schedule, invoicing, audit history and site weather together for a flat monthly fee based on your team size. You get 30 days free when you upgrade to Essentials. No card is required. See Essentials pricing.

Illustration of a manager handing a job card to a driver in front of a job board

Job Management

Unlimited jobs with photos, recorded notes and an app your drivers can use on their mobile. Schedule recurring jobs automatically. Audit history keeps a full record of every change.

Illustration of a person arranging jobs on a calendar with a truck, driver and clock

Scheduling

See who’s doing what and when on one shared calendar for the whole team.

Illustration of a person at a laptop raising a VAT invoice

Invoices

Raise branded VAT invoices from a job, a waste transfer note or a Defra movement, and track them through to paid.

IntelliWaste Skips and Wheelie Bins Package: manage skip and bin jobs, scheduling, invoicing and collection reminders in one place.

Skips and Wheelie Bins Package

Wheelie bins included for free

Add skips and get wheelie bins at no extra cost, on top of your Essentials band.

  • Manage and track your skip and bin inventory in one place.
  • Send automatic text collection reminders to customers.
  • Add skip and bin hire to your jobs and invoices.
  • Invoice customers directly to get paid.
  • Schedule recurring skip and bin jobs.

£40 per month including VAT, per company, on top of Essentials. See Essentials pricing.

Get Compliant for Free

Track your digital waste to ensure you’re compliant. Sign up now!

Create your free account

News

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DEFRA Compliant

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Live from 1 October

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EWC Codes Built-in

Need More Info? Get In Touch.

Email: info@intelliwaste.co.uk
Phone: 0330 133 3559