Digital Waste Tracking

Digital waste tracking, without the double entry

Submit your digital waste tracking records to Defra in under a minute, straight from IntelliWaste. Every submitted record keeps its Government Waste Tracking ID. Free to use.

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Submit in under a minuteFree to useUnlimited usersSends to Defra for youWorks on phone and desktop

One app for all four UK nations

Create digital waste tracking submissions for England, Wales, Northern Ireland and Scotland, all from the same IntelliWaste account.

EnglandWalesNorthern IrelandScotland

Every record, with its status

Every submitted record shows its Government Waste Tracking ID, so you can see at a glance what has gone to Defra.

  • Record and submit in under a minute. Pick the contact, add the waste and send it.
  • Search by site, reference, vehicle or waste.
  • Update a record, or raise an invoice from it.
IntelliWaste Digital Waste Tracking list showing submitted records, each with its Government Waste Tracking ID and Update and Create invoice buttons
Submitted records with their Government Waste Tracking IDs.

Fill it in once

Pick the carrier from your contacts and search EWC codes by name or number.

The Who brought it step of the digital waste tracking form with a Choose from contacts button
Choose the carrier from your contacts.
Searchable EWC waste code picker in IntelliWaste with favourites
Search EWC codes and star your favourites.
  • Not finished? Save it as In progress and come back later.
  • No signal on site? Offline records upload when you are back online.

Open any record for the full picture

  • Where it went, who brought it and what waste it was.
  • Create a waste transfer note from the record.
  • Archive it when you no longer need it.
A submitted digital waste tracking record in IntelliWaste showing where it went, who brought it and the waste details
A submitted record, with its tracking ID at the top.

Rejected? Fix it and resend

IntelliWaste lists exactly what Defra could not accept. Choose Correct record, fix it and submit again.

  • Warnings are shown with the record so you can review them.
A digital waste tracking record rejected by Defra with the submission errors listed and a Correct record button
The errors are listed on the record, with Correct record at the top.

Up and running in three steps

1

Connect to Defra

Add your Defra API code once, in Company Settings.

2

Record the waste

Pick the contact, add the waste and check it.

3

Submit

Send it to Defra and keep the tracking ID.

Your questions, answered.

Is digital waste tracking free in IntelliWaste?

Yes. It is included in the free plan, with unlimited users.

Does IntelliWaste send my records to Defra?

Yes. When you submit a record, IntelliWaste sends it to Defra’s Digital Waste Tracking service and saves the result on the record.

What do I need to get started?

An IntelliWaste account and your Defra Digital Waste Tracking API code, which you add once in Company Settings.

Do I need to report to Defra?

Defra’s service covers sites that receive waste. Check Defra’s guidance to see what applies to your site.

More from IntelliWaste

Waste transfer notesConsignment notesReportsStaff activity

Start tracking your waste today

Create your free account and submit your first record in minutes.

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